BEIS/EBEIS – DepEd User Support Division

Enhanced Basic Education Information System (EBEIS)

Information, processes, and standard helpdesk guidelines for School Profiles and Identifiers.

School Identification (ID) Number

The School Identification (ID) Number is a unique and permanent six-digit number assigned to any educational institution offering basic education in the Philippines.

To acquire a School ID, the institution must offer Kindergarten, Elementary, Junior High School, Senior High School, and/or a combination of these education levels.

The school must also secure an approved permit to operate from the Regional Office, and be categorized as one of the following:

  • A DepEd-managed school (with predefined plantilla positions);
  • Operated by a State University or College (SUC) or a Local University or College (LUC);
  • Managed by a government agency other than DepEd (for example: DOST, NCCA, or LGU, among others); or
  • A private education institution registered under Philippine corporation laws.

The School ID Format: X YYYYY

ID Number: A five-digit number randomly assigned to a school upon registering in the BEIS (represented by YYYYY).

School Type Starts with (represented by X):

  • 1, 2 – Public elementary school
  • 3 – Public junior high school or senior high school
  • 4 – Private school
  • 5 – Public integrated school
  • 6 – SUC/LUC offering basic education

Examples: 158452, 425466, 604531

Must-Know System Policies
  • Every school in the basic education system can possess only one PERMANENT and PERPETUAL School ID.
  • The School ID must be conspicuously displayed in plain sight across school facilities and in all school documents.
  • Unauthorized or fraudulent issuance of a School ID is STRICTLY PROHIBITED.

Add a School Profile

As soon as a new school becomes operational, you can create its profile and register it in the EBEIS system environment.

Encoding Roles & Permissions

  • Only the Regional Office (RO) can enlist and encode new school profiles.
  • The school and the Schools Division Office (SDO) can edit the existing or newly created school profile once the region finishes creating the baseline profile.
  • If the school received a School ID from the previous school year but failed to create their school profile, they must request a new School ID from their respective RO.
    • The school must possess either a recognition or a valid permit to operate for the current school year to receive a new School ID.
    • The RO processes the request; once done, the school shall use the new School ID and completely disregard the old one.

You can add the following school classifications into the EBEIS directory:

  • Public integrated schools (offering both elementary and secondary levels including Senior High School);
  • Elementary schools (public, private, and SUC/LUC, offering Kinder to Grade 6); and
  • Secondary schools (public, private, and SUC/LUC, offering Junior High School, Senior High School, or both).
Escalation Restriction Protocol

Schools SHOULD NOT contact the Central Office (CO) directly to add or edit their profiles in the EBEIS. SDOs MUST NOT refer any school directly to the CO to request modifications in EBEIS profiles. All requests must go through the proper Regional Office channel.